Property Contracts Administrator/Coordinator

Job title: Property Contracts Coordinator

Advertised Salary: c.£27,500 (full time equivalent)

Location: Working from home, must have access to Ellesmere Port, Leeds or Birmingham for occasional face to face meetings and site audit. 

We are the charity who look after and bring to life 2,000 miles of waterways across England and Wales, because we believe that life is better by water. Every role across the Trust plays it's part in transforming our canals and rivers into spaces where local people want to spend time and feel better, bringing wellbeing benefits to millions.

Our Property Contract Coordinators deliver a contract service to the Estates Team; providing support to the business across multiple property contracts using technical knowledge of systems, processes, financial and legal requirements, ensuring Canal & River Trust operates safely and efficiently with defined standards. The role will enable the contracts to run effectively, ensuring statutory compliance is maintained/achieved across the estate and in line with the Trust’s financial budgets. Including: 

See our network here: ://canalrivertrust.org.uk/canals-and-rivers 

Location

Remote working from home – with opportunities to work from any of our current Hubs: Ellesmere Port, Leeds or Birmingham

See our network here: ://canalrivertrust.org.uk/canals-and-rivers 

Key accountabilities: 

• Ensuring Programmes of works are provided and adhered to in line with agreed Contract Service Level Agreements (SLA’s) and Key Performance Indicators (KPI’s).
• Ensuring certification and documentation is provided in line with agreed SLA’s and KPI’s and updated as appropriate.
• Uploading of all relevent certification and documentation to the Trust’s internal systems.
• To assist with the reviewing of relevent certification and documentation for recomendation of remedial works and costs associated with.
• To act as first point of contact between Trust Stakeholders and the relevant Property Contractors.
• Ensuring reactive and emergency works are delivered in line with agreed SLA’s and KPI’s.
• To assist with the raising of Purchase Orders and the review of monthly applications and invoicing.
• Assist the Estates Team and Responsible Person(s) with: site audits; Admin support on Project works including tender submissions.
• Members of the Estates Team – including Operational Property, Building Consultancy and the Mooring’s Teams - Taking instruction from various team members and also directing enquiries to the relevent Responsible Person(s).
• Property Contractors– Acting as the first point of contact between Trust Stakeholders and the relevent Property Contractors.

About you

The Trust are looking for someone dependable and resilient that uses their initiative effectively to solve problems. The successful applicant will be highly organised, with strong attention to detail and the ability to handle multiple tasks simultaneously. 

Technical: 

• Experience in scheduling and programming works. 
• Established administration background, with experience working in a property based role desirable but not essential. 
• Knowledge of Computer Aided Facility Management (CAFM) (or similar) systems. 
• Strong technical and computer based skills including SAP and Microsoft 365. 

General: 

• Ability to plan, prioritise and allocate works.
• Excellent communication skills essential.
• Comply with Canal & River Trust Health & Safety policy and defined standards, report incidents, accidents and near misses.
• Assess the risks and make adjustments to work methods where appropriate.
• Ensure all equipment (PPE, plant, materials etc.) is appropriate for the task. 

To apply:  click on the "Apply for this job" button and follow the process - complete the application form & upload current CV

If you have any questions about the role please contact CRT.recruitment@canalrivertrust.org.uk

We reserve the right to close this vacancy early if we receive sufficient suitable applications for the role. Therefore, if you are interested, please submit your application as early as possible. 

In addition to your salary c.£27,500, we also offer a competitive contributory DC Pension scheme arrangement, and numerous other employee benefits, including several salary sacrifice benefits we are also open to flexible working arrangements. These include:

• Competitive contributory DC Pension scheme arrangement, where we will double your contribution to a maximum of 10%.
• 25 days paid holiday (plus paid Bank Holidays), increasing to 30 days after 5 years.
• Annual £200 personal learning & growth award to spend on any learning related activity.
• Free access to specialist counselling on a range of issues, e.g. health, financial, well-being and domestic matters.
• Access to a range of employee benefits including store discounts, boating holiday discounts and holiday purchase scheme.
• 2 days paid volunteering leave per annum, allowing you to volunteer for a local community project etc.
• Free fishing facilities across our canal network.

At the Trust we care passionately for our waterways, and as importantly, for those who look after and use them. We strongly believe that a diverse workforce brings with it a diversity of ideas, thinking and ways of working which enhances what we do as a Trust. We are striving to represent the diverse communities that we are a part of and welcome applicants from across all sectors of the community.

All candidates will be treated on the basis of their merits, skills and abilities and solely by being assessed against the requirements for the job.

When you join the Canal & River Trust you become a member of an engaged team working to preserve our heritage for future generations. Come and share your passion and knowledge with a team that makes a difference to millions of people every day.

Find out more about us on our website: https://canalrivertrust.org.uk/about-us