Operational Property Contractors Co-ordinator

Job Title: Operational Property Co-ordinator

Hours: 37 hours a week (Monday to Friday)

Advertised Salary: £27,000 + benefits.

Base Location: Home-working role. Hub location will be discussed at interview stage. 

The Canal & River Trust is a charity entrusted with the care of over 2000 miles of canals, rivers, docks and reservoirs in England and Wales. These historic, natural and cultural assets form part of the nation’s strategic and local blue-green infrastructure network, linking urban and rural communities as well as habitats. Our waterways contribute to the health and well-being of local communities and economies, creating attractive and connected places to live, work, volunteer and spend leisure time. They also play an important role in mitigating the impact of climate change and provide valuable habitats and much-needed biodiverse corridors for wildlife.

We are currently recruiting for an Operational Property Co-ordinator to join our Estates team in the Investment & Commercial Directorate. The Operational Property Co-ordinator will deliver a contract support service to the Estates Team, providing support to the business across multiple property contracts using technical knowledge of systems, processes, financial and legal requirements, ensuring Canal & River Trust operates safely and efficiently with defined standards.

This role will be offered on a remote working basis, with a requirement to attend our main hub spaces for team working and collaborative meetings. Hubs we can assign to you include Leeds, Ellesmere Port, Burnley, Newark, Birmingham, Hatton, Milton Keynes, Gloucester & London.

• See our network here: canal-and-river-network (https://canalrivertrust.org.uk/enjoy-the-waterways/canal-and-river-network%C2%A0).
• Find our how we make a difference here: how-we-make-a-difference (https://canalrivertrust.org.uk/about-us/how-we-make-a-difference).

Key Accountabilities:

• Ensuring Programmes of works are provided and adhered to in line with agreed Contract Service Level Agreements (SLA’s) and Key Performance Indicators (KPI’s).
• Ensuring certification and documentation is provided in line with agreed SLA’s and KPI’s and updated as appropriate.
• Uploading of all relevent certification and documentation to the Trust’s internal systems.
• To assist with the reviewing of relevent certification and documentation for recomendation of remedial works and costs associated with.
• To act as first point of contact between Trust Stakeholders and the relevant Property Contractors.
• Ensuring reactive and emergency works are delivered in line with agreed SLA’s and KPI’s.
• To assist with the raising of Purchase Orders and the review of monthly applications and invoicing.
• Assist the Estates Team and Responsible Person(s) with: site audits; Admin support on Project works including tender submissions.
• Displaying the Trust values and behaviours at all times
• Ensuring that diversity and inclusion are integrated into all aspects of Trust life and promoting inclusion by challenging behaviour, practices, actions, or decisions that are counter to the objectives of the Trust’s policies and values.

Knowledge, Experience & Skills:

• Educated to A level standard or equivalent
• Excellent communication skills essential.
• Experience in scheduling and programming works desirable.
• Strong administration background, with experience working in a property based role desirable.
• Strong technical and computer based skills including SAP and Microsoft Excel
• Ability to plan, prioritise and allocate works.
• Knowledge of CAFM systems desirable.
• Comply with Canal & River Trust Health & Safety policy and defined standards, report incidents, accidents and near misses.
• Assess the risks and make adjustments to work methods where appropriate.
• Ensure all equipment (PPE, plant, materials etc.) is appropriate for the task.

We reserve the right to close this vacancy early if we receive sufficient suitable applications for the role. Therefore, if you are interested, please submit your application as early as possible. 

In addition to your annual base salary of £27,000, we also offer a competitive contributory DC Pension scheme arrangement, and numerous other employee benefits, including several salary sacrifice benefits we are also open to flexible working arrangements. These include:

• Competitive contributory DC Pension scheme arrangement, where we will double your contribution to a maximum of 10%.
• 25 days paid holiday (plus paid Bank Holidays), increasing to 30 days after 5 years.
• Home working status with ‘hub’ facilities available should you need the flexibility to work outside of home.
• Annual £200 personal learning & growth award to spend on any learning related activity.
• Free access to specialist counselling on a range of issues, e.g. health, financial, well-being and domestic matters.
• Access to a range of employee benefits including store discounts, boating holiday discounts and holiday purchase scheme.
• 2 days paid volunteering leave per annum, allowing you to volunteer for a local community project etc.
• Free fishing facilities across our canal network.

At the Trust we care passionately for our waterways, and as importantly, for those who look after and use them. We strongly believe that a diverse workforce brings with it a diversity of ideas, thinking and ways of working which enhances what we do as a Trust. We are striving to represent the diverse communities that we are a part of and welcome applicants from across all sectors of the community.

All candidates will be treated on the basis of their merits, skills and abilities and solely by being assessed against the requirements for the job.

When you join the Canal & River Trust you become a member of an engaged team working to preserve our heritage for future generations. Come and share your passion and knowledge with a team that makes a difference to millions of people every day.

Interviews will be held on the 2nd & 3rd of July.

Find out more about us on our website: https://canalrivertrust.org.uk/about-us